What it costs
Decisions lost after meetings
A change is agreed on a call. Nobody writes it down, and it resurfaces as a dispute.
How it’s solved
Meetings run in StudioLink and the notes land on the project.
Features
What it does.
- ✓Projects and tasks
- ✓Time and hours
- ✓Video meetings in the browser
- ✓Playbooks and lead lists
- ✓Team and roles
The problem
The work in one app, the files in another, the notes nowhere
"The task list was in one tool, the files were in a shared drive, the meeting was on a video link someone sent that morning, and the decisions were in whoever took notes. When the client asked why the rooftop changed, it took an afternoon to find out." Development projects run on handoffs across firms and time zones. Every tool you add to keep track becomes one more place to look.
Manage is live in StudioLink today: projects, tasks, time, meetings in the browser, playbooks, team and roles, and KPIs. It sits on the same record as the orders, media and approvals, so the task is next to the image it's about, and the meeting notes land on the project they discussed.
Who uses it
Who works in Manage
Our studio and partner studios run every job here. We work as one team across several time zones, and partner studios work inside our system, so a task handed off at the end of one person's day is picked up at the start of another's with the files and comments already attached.
Client project managers see the tasks and dates that affect them. Consultants and guests join meetings and see what they're invited to see. Everyone you invite gets a free guest dashboard with the access you give them, which is how an architect or a heritage consultant can join without a licence or an onboarding session.
How to run it well
Three habits that keep a project on one deadline
Tie every task to a deliverable. A task called "update lobby" is a guess. A task attached to view four, version two, with the architect's pinned comment beside it, is work someone can start without a call.
Log time against the scope. When hours are recorded against the estimate, you see early when a job is heading past it, and you can talk about it before it's a surprise.
Write the playbook once. Most work repeats: a council package, a presale launch, a phase-two refresh. A playbook lists the steps and who owns each one, so a new person on the team does it the way it was done last time.
Day to day
A normal day in Manage
01
Start from your tasks
Each person sees what's due, on which project, with the related media and comments attached.
02
Meet in the browser
Video meetings run inside StudioLink, with no separate link to hunt for. Notes are saved to the project.
03
Record the time
Hours are logged against the task and the project as the work happens.
04
Hand off across time zones
The next person picks up with the history in front of them, not in an email thread.
05
Check the KPIs
Project KPIs show where work stands against dates and scope.
What gets in the way
Where project admin eats the week
What it costs
Tasks detached from the work
The task says "fix it" and the person has to find what "it" is.
What it costs
Hours nobody saw coming
The job runs over, and you find out at invoice time.
How it’s solved
Time is logged against the scope as work happens.
What it costs
Knowledge in one person's head
Someone is away, and nobody knows the steps for a council package.
What it costs
Too many logins
Consultants need accounts in four tools to follow one project.
How it’s solved
One free guest dashboard, with the access you set.
The people next to you
Keeping the team and the client on one page
RoleThey need from youYou need from themOn one record
Client project manager
They need from you
Dates they can plan around and an early warning when something moves.
You need from them
Timely answers and consolidated comments.
On one record
They see the tasks and dates on their project, and meeting notes land where they can find them.
Partner studio
They need from you
Clear tasks with files and context.
You need from them
Work delivered to the same standard and the same record.
On one record
Partner studios work inside StudioLink, so there's no second system to reconcile.
Consultants
They need from you
To join the meeting that matters without a new account in every tool.
You need from them
Their input on the record.
On one record
A free guest dashboard gives them exactly the access you choose.
Developer
They need from you
One place to see where the project stands.
You need from them
Decisions made quickly.
On one record
Tasks, meetings, media and approvals share one record. See for developers.
Questions
Do guests need an account?+
Yes. Everyone you invite gets a free guest dashboard with the access you give them.
Can we import from Monday or Asana?+
Tell us what you use and we'll scope the connection.
Do guests need to pay for StudioLink?+
No. Everyone you invite gets a free guest dashboard with the access you give them.
Can we run video meetings without a separate app?+
Yes. Meetings run in the browser inside StudioLink, and notes are saved to the project.
Can we import projects from another task tool?+
Tell us what you use and we'll scope the connection with your project. See integrations.
What is a playbook in StudioLink?+
A saved set of steps and owners for work you repeat, such as a council package or a presale launch.
Does Manage track time against the estimate?+
Time is logged against tasks and projects, so you can compare hours with the scope as the work goes.
Can different people see different things?+
Yes. You decide who's invited and what each role can see.
Is Manage only for BDM3d projects?+
It's where our projects run. Studios, agencies and software partners can bring their clients into StudioLink and work on the same record. Contact us about partnering.
